Effective Date: January 1st 2026

Ricode Limited is committed to protecting the privacy and personal information of our users, clients, and visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://www.ricodelimited.com, use our services, or interact with our products, including SCHULUP and other digital platforms we manage.

By accessing or using our website and services, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following categories of information:

a. Personal Information

Information you voluntarily provide to us, including but not limited to:

• Full name

• Email address

• Phone number

• Company or school name

• Billing and payment details

• Login credentials (for portals and applications)

b. Non-Personal Information

Automatically collected data, such as:

• IP address

• Browser type and version

• Device information

• Pages visited and time spent on our website

• Referring URLs

c. Information from Our Products

When you use platforms such as SCHULUP, we may collect operational data necessary for service delivery, including:

• Student and staff records (as provided by schools)

• Attendance, academic, and administrative data

• System usage logs

Ricode Limited acts as a data processor for school-related data and processes such information strictly based on client instructions.

2. How We Use Your Information

We use collected information to:

• Provide, operate, and maintain our services

• Improve website functionality and user experience

• Communicate with you regarding inquiries, support, or updates

• Process payments and manage contracts

• Send marketing, promotional, or informational content (where consent is given)

• Ensure security, prevent fraud, and comply with legal obligations

3. Legal Basis for Processing (Where Applicable)

We process personal data based on one or more of the following:

• Your consent

• Performance of a contract

• Compliance with legal obligations

• Legitimate business interests

4. Sharing and Disclosure of Information

We do not sell or rent your personal information.

We may share information only with:

• Trusted third-party service providers (hosting, payment processors, analytics tools)

• Regulatory or law enforcement authorities where required by law

• Business partners strictly for service delivery purposes

All third parties are required to protect your information and use it only for agreed purposes.

5. Data Security

We implement appropriate technical and organizational security measures to protect your data from unauthorized access, loss, misuse, or alteration. These measures include:

• Secure servers and encrypted connections

• Access control and authentication

• Regular system monitoring

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

We retain personal information only for as long as necessary to:

• Fulfill the purposes outlined in this policy

• Comply with legal, contractual, and regulatory obligations

When data is no longer required, it is securely deleted or anonymized.

7. Your Rights

Depending on applicable laws, you may have the right to:

• Access your personal data

• Request correction or update of your data

• Request deletion of your data

• Withdraw consent for data processing

• Object to certain uses of your data

To exercise any of these rights, please contact us using the details below.

8. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to:

• Improve site functionality

• Analyze traffic and usage patterns

• Enhance user experience

You can manage or disable cookies through your browser settings, though some features of the website may not function properly.

9. Third-Party Links

Our website may contain links to third-party websites. Ricode Limited is not responsible for the privacy practices or content of those external sites. We encourage you to review their privacy policies separately.

10. Children’s Privacy

Our services are not directed to children under the age of 13. We do not knowingly collect personal data from children without appropriate consent from parents or guardians.

11. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated effective date. Continued use of our services constitutes acceptance of the revised policy.

12. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your data, please contact us:

Ricode Limited
📧 Email: meksrich@gmail.com
📞 Phone: 0803 662 6418
🌐 Website: https://www.ricodelimited.com